Archives Guidelines

Researcher (JPG)

Guidelines for Using Materials

  1. Researchers and county employees are asked to register at the front desk
    before accessing county files and records.
  2. County employees are encouraged to photocopy public records of interest
    rather than removing the entire file from the records center, when their
    informational needs are met by only one or two documents.
  3. Only county employees from a file’s office of origin may remove a file from
    the records center. When removing a file from the records center, make
    sure to leave a check out file in its place, providing the name of the user
    and the approximate date that the file will be returned.
  4. Photocopies of public records are provided for the general public for a fee.
    We reserve the right not to photocopy documents that are in a fragile or
    deteriorating condition.
  5. Members of the public are requested to converse with others in their party
    in low voices, and supervise children appropriately.
  6. To prevent permanent marking of research materials, please use pencils
    for taking notes. Pencils are provided for this purpose.
  7. The oils from human skin can be very damaging to documents. Do not run
    fingers down the pages of county records. White cotton gloves can be
    provided upon request, free of charge.
  8. Writing on papers placed on top of research materials is prohibited.
  9. Do not change the order in which files are found in a records box. If this
    occurs by accident, please inform the reference staff.
  10. When you have completed your research, please leave all research
    materials on the table. Do not re-file the items.
  11. Smoking, eating, and drinking are prohibited in the Records Center.
  12. Hours of operation are between 9 a.m. and 4:30 p.m., Monday through
    Friday. For extensive research inquiries, correspondence and/or
    appointments are recommended.